Room Selection 2017-2018
Room Selection is for CURRENT students only. Students who are NEW to the University (first-year students, transfers, etc.) should NOT be participating in room selection. Those students should make the nonrefundable $200 deposit before May 1. We will be in contact with those students AFTER May 1.
ROOM SELECTION SCHEDULE OVERVIEW
February 9 - The deadline for ADA applications for accommodations for next year. Students interested in ADA Accommodations for the 2018-2019 academic year need to follow the ADA procedure listed here. If students have questions, they should stop by the Housing Office and speak with Brad. UPDATE 2/14 - This deadline has passed. Students interested in accommodations can still submit paperwork to the housing office; the student should then go through the room selection process as normal. If the room the student selects does not meet the need for accommodations, the student can work with the housing office to switch into a space that will meet the accommodation request.
February 12-28 - The prepayment and deferral period for participation can be made. This involved submitting a $200 non-refundable housing prepayment. Prepayments can be made using a credit card online through the portal. Housing prepayments can be made at the University Enrollment Center located in the Foster Administration Building - this can be done by cash or check. Please do not mail in your Housing prepayment check. The Enrollment Center NO LONGER accepts credit card payments via the telephone. The prepayment does not guarantee a student an on-campus room, but does ensure inclusion in the Participation Lottery.
Please note: students with a balance of $1000 or more will not be allowed to participate in the room selection process - any prepayments made could be applied to the student's outstanding balance rather than Fall 2018 housing.
In addition, students who are in the College Now program, Endeavor Scholars, Commonwealth Scholars, or Pell Grant recipients receive a deferral and should NOT pay the $200 prepayment. These students should 1) make sure their account balance is less than $1000, then 2) come to the housing office in Oak Glen Hall (bring your student ID!) in order to be placed on the list for Room Selection.
***Any prepayment made after February 28, 2018, is considered a late prepayment. Students with late prepayments are not allowed to participate in room selection, including being pulled in by students who DID put in on-time payments. Students who pay late should initiate their housing prepayment, then come to the Housing Office with a copy of their receipt for further instruction. While students making late prepayments will NOT be allowed to participate in the online room selection process - once again, including being pulled in by other students or retaining a room - the late payers will go on a list to be assigned a space as one comes available after the online process is complete.***
March 1 - 9 - Thematic housing applications.
Students wishing to take part in Upperclass Quiet, Substance Aware, Nursing/Engineering, or Grad/Law housing needed to put in their prepayment appropriately between February 12 and February 28. They should then fill out the Thematic Housing Application by March 9. If the thematic application is not completed by Friday, March 9, the student is not allowed to participate in thematic selection, retention, or pull-in. These students will participate in general housing selection.
Students wishing to take part in Upperclass Honors Housing (in Hickory Hall) needed to be current active members of the Honors program, and put in their prepayment appropriately between February 12 and February 28. They then need to fill out the Thematic Housing Application between March 1 and March 9. If the thematic application is not completed by Friday, March 9, the student is not allowed to participate in thematic selection, retention, or pull-in. These students will participate in general housing selection.
March 21/22 - Room Selection timeslots will be assigned. Again, students MUST have put in a prepayment (or process a deferral) between February 12 and February 28 in order to receive a room selection ranking number and participate in ANY section of room selection, INCLUDING RETAINING A ROOM OR BEING PULLED IN by another student.
Tuesday, March 27 - Students who currently live in thematic areas AND who have filled out the thematic application for next year may be eligible to retain their rooms and pull in other thematic students. These thematic areas include Grad/Law, Honors, Nursing/Engineering, Substance Awareness, and Quiet Housing. Students who are eligible to participate in thematic housing have received a separate email informing them of their status.
Wednesday, March 28 - Students who filled out the thematic application for next year are eligible to select rooms in approved thematic areas. These thematic areas include Grad/Law, Honors, Substance Awareness, Quiet Housing, Sophomore Nursing/Engineering, Sophomore Substance Awareness, and Sophomore Quiet. Students who are eligible to participate in thematic housing have received a separate email informing them of their status.
Thursday, March 29 - Students who wish to retain their bedspace may be eligible to do so. Please note that students are retaining their bedspace - if a student is in room 1441-A and wants to move to 1441-D, that cannot be done through room retention.
Friday, March 30 - Students who retained on March 30 are eligible to pull in roommates. Those roommates must be rising juniors or seniors.
Tuesday, April 3 - General room selection, day 1. This typically includes rising seniors.
Wednesday, April 4 - General room selection, day 2. This typically includes rising juniors.
Thursday, April 5 - Students who selected a room over the previous two days are eligible to pull in rising sophomores (space permitting).
Friday, April 6 - Final day of general room selection. This typically includes rising sophomores.
When do I move in?
Move-in dates are posted on the housing site.
What do I need to know before moving in?
What furnishing is provided in my room?
Roberts, Chestnut, Maple Ridge, Elmwood, Pine Dale, and Oak Glen halls
Each room is furnished with a desk, chair, bureau, wardrobe and bed.
Cedar Dell community
(Cedar Dell West and South)
Cedar Dell kitchens are equipped with a refrigerator, stove, sink, table and chairs. Living areas are supplied with a chair, coffee table, and couch. There are 1.5 bathrooms. Each bedroom in the apartments is furnished with a closet, bureau, desk, chair and bed.
(Hickory, Birch, Willow, Evergreen, Ivy, and Aspen halls)
Woodland apartments are furnished with a refrigerator, stove, sink, dishwasher, and an island with chairs. Living areas are furnished with a TV stand, 1-2 chairs, a couch and coffee table. There are 2 bathrooms in each apartment. Each bedroom in the apartments is furnished with a closet, bureau, desk, chair and bed.
Can I come to campus early and see my room?
Unfortunately, no. During the summer, all halls are used to house conference guests or are under various stages of maintenance. We cannot permit unauthorized persons to be in the residence halls.
How can I change my room?
Room changes are done only after the room freeze period is over. The room freeze period begins once a student is assigned a room and is the time period needed to determine vacancies due to students who have transferred or withdrawn from school. Please see your Resident Director (RD) for more specific information on the room freeze period.
Once the room freeze period is over, students may go to their RDs to place requests to change their rooms. The RD will notify the student once a room has become available.
What do I do if I don’t get along with my roommate(s)?
Please see your Resident Assistant or your Resident Director if you are having trouble getting along with your roommate(s). They can assist with mediation or facilitate a room change if necessary
What is an RA/RD?
A Resident Assistant (RA) is a sophomore, junior, or senior student hired and supervised by the Office of Housing and Residential Life who serves as a paraprofessional administrator on his/her residence hall floor. RAs serve as a peer resource and promote community through educational and social means that challenge and support the personal development of each resident. Resident Assistants (RAs) are on duty in each building on weeknights from 7 pm to 7 am and on the weekends from 7 pm on Friday night to 7 am on Monday morning.
Resident Directors (RDs) are full-time professional staff members holding either bachelor's or master's degrees with significant experience working in a residential setting. All RDs live on campus, have offices located in residence halls, and share a rotating on-call responsibility for the university residential community each night. They supervise and support the RAs, who in turn supervise and support the students on their designated floor. Resident Directors are on-call 24 hours a day to respond to any emergencies.
I had to withdraw from a class and now am only enrolled in 9 credits. Can I still stay on campus?
Yes. Students who withdraw from a course after the add/drop date and fall below the 12 credit full-time requirement can stay on campus as long as the student has initially attempted 12 credit hours.
Students who fall below the 12 credit requirement during the add/drop period will not be eligible to stay on campus.
Students with extenuating circumstances or seniors with nine credits left to take in their last semester can request approval to stay on campus from the Director of Housing.
What are the checkout procedures?
A student must check out of his or her room at the end of the spring semester 24 hours after the student's last final or by the date posted in the building.
A student leaving the university during the school year must schedule an appointment with his/her RA or RD to check out of his/her room.
Upon removing all personal belongings from his or her room, the student must check out with an RA, complete the room inventory form and return his/her mailbox and room key. Students who do not follow this procedure will be charged $150 for improper checkout as well as a charge for any key(s) not returned.
Whom do I contact if I'm leaving the university?
A student leaving the university must complete a student leave form and follow all procedures indicated on the form. Upon submission of the form, the student must make an appointment with an RA or RD to check out of his/her residence hall room. Please also see the question above: checkout procedures.
What should I do if I no longer want to live on campus?
Students who live on campus have signed a one-year contract to live on campus and pay the fees associated with the contract. For information on termination of the housing contract, please visit: housing terms and conditions.
How do I get something fixed in my room?
Please see your RA or RD to place a work order request.
When is room selection?
Room selection takes place during the spring semester. Please check the housing site in late January/early February for more information.